1- In Kenneth Ziegler's “Organizing for success” the key to figuring out what you want to improve is by figuring out what’s going wrong. After all how do you know where you want to go unless you know where you’re starting from? So if time management is your issue, figuring out what you spend your time on is key. His advice is to keep a journal, and fill in the time slots with all the different activities. Try to be as accurate as possible and don’t wait till the end of the day to fill it in, keep your diary with you at all times. At the end of the day add how many tasks got completed. You can download his journal at http://www.kztraining.com/timekeepingjournal/pdf/Timekeeping%20Journal.pdf
Print and follow his instructions.
2- PLAN: Start your day with a realistic plan. Plan your calls. Plan your email before you start typing. (What are you trying to say? What's the most important point?) Be prepared. Batch like activities together.
3. Slow down and stop multitasking! Focus on one thing at a time so you can keep your focus to completion of what you're trying to achieve.
Happy Organizing! :-)